When you start looking at virtual offices, you will often see the phrase ‘mail forwarding’ added as a service, but what does this actually mean and how can it benefit your business? Today we are going to take a deeper look into this for you.
How does a mail forwarding service work?
As opposed to using your personal address as the main point of contact for your clients and other business-related matters, a mail forwarding service involves using a commercial mailing address. This is often part of a virtual office service, and when your mail arrives there it is automatically forwarded to your home address.
Maintaining a professional appearance
A professional mail forwarding service is most beneficial for sole traders and start-up business owners who are working from the comfort of their own home. The best thing about having a mail forwarding address is that it can give the appearance that your business is being run from a prestigious location, even if it isn’t. Just like having a virtual office, it also means that your personal data is kept hidden from the public domain.
Convenience is also another benefit of having a mail forwarding service. Generally, small business owners receive lots of mail. If you are out and about meeting new clients it can be easy to miss parcels. At least with a mail forwarding service, you know your mail is going to be received during working hours and sent to you as early as possible. It is also a cheaper alternative to paying for redirected mail if you miss it!
No more missing mail
Missing mail is every small business owner’s nightmare. Whether it is a bank statement that has gone walkies or a new business contract you have misplaced. Any lost mail could result in a missed business opportunity. By having a mail forwarding service you can rest assured that all of your mail will arrive safely.
When it comes to shredding confidential mail, this is often something that is put on the backburner. Either piles of paper end up stacking up to be shredded in one go, or the shredding process is skipped entirely and documents just end up going in the bin. With a mail forwarding service, your mail can be handled easily with one click. By having electronic correspondence you will find a clutter-free desk that could even help to increase your productivity!
No need to change your address
Moving house or business premises can be annoying when you are running a business from there. With so many documents that will need altering, something is bound to get missed. By renting a virtual mailbox, you will have a secure and stable mailing address. In addition, you won’t need to change if you decide to move. The only thing you will need to do when setting it up initially is a change of address application. This is a fairly simple process.
Less cost, more time
Reducing cost is always a win-win when it comes to business and profit margins. Whenever anything goes wrong with mail or packages, costs can quickly start mounting up. If it isn’t petrol money to drive to the nearest Royal Mail depot to collect the parcels, you will be spending money on stamps or shipping fees. A mail forwarding service means that postal mail can be instantly scanned and forwarded to your email. From this, you can quickly decide whether to delete or read!
If a mail forwarding service sounds like something that would really benefit your business, why not give the team at Venture Offices a call in order to find out more. Our team are always on hand to help with any questions you may have – 01205 809 222.