After carefully considering your options and weighing up the pros and cons, you decide to take the plunge and sign up for a virtual office. That is great news, and will really help to propel your business forward. Whether you work on your own or as part of a team, if you don’t have to spend money on a physical office space your overheads will continue to stay low.
Virtual offices can easily fill the gap between having an office space and working from the spare bedroom. You will be able to have a business address, receptionist, access to conference rooms and much more. Once you have decided that a virtual office is the right choice for your business, you need to understand how to run a virtual office. We have put together some tips to help you make the most of your virtual office.
Coordinate With Your Provider
Communication is important when you sign up for a virtual office package. Make sure you are really clear on exactly what services, facilities and amenities that you will have access to. A quick phone call to a virtual office provider should give you all the information you need. This will give you the opportunity to ask any questions you may have, and they will be able to advise you on the best way to run your virtual office.
It is important that you iron out the finer details at the beginning, to prevent any issues further on down the line. For example, do you know how you will receive mail that is sent to your virtual office? Will you have a locked post box that you need to access, or will they scan a copy of the front page and email it over to you? Every virtual office runs differently, so make sure you take the time to fully understand the services on offer to you.
Coordinate With Your Team
Whether you are moving from a traditional office space to a virtual office, or from home to a virtual office, you may have a team of employees to consider too. Make sure your employees are also aware of the facilities that the virtual office provides. It is important that you make the most of your monthly spend, so give your team all the information they need in order to use the facilities on offer too.
Create A Schedule
A virtual office allows you to work from anywhere in the world, whilst still having access to the key features a traditional office would provide. Of course some services, such as hiring out meeting rooms, would require you to travel to the virtual office. In order to take full advantage of everything on offer, it is worth creating a clear schedule so that you can book meeting rooms in advance. For example, if you have an important client meeting in the next couple of weeks you need to make sure the conference room is available for hire at that time.
Let Your Clients Know
One of the main benefits of having a virtual office is the professional outlook that it provides. Your new address will be on your stationery, website, email signature and more which will look a lot more credible than having your home address visible. Clients are much more likely to take you seriously if you have a business address and access to somewhere you can hold proper meetings.
It may take a while for your current clients to remember that you now have access to meeting rooms, so remind them when you are booking that next meeting that you can host it for a change! Make sure your virtual receptionist’s phone number is clearly displayed on your website as well so people contact you using this number instead of your mobile number.
The most important thing to do after you have decided to sign up for a virtual office is to ask your provider any questions that you may have. They will be more than happy to help. Get in touch with the team at Venture Offices today to find out more about the different virtual office packages that we offer.