Many people are now looking for the answer to the question “How To Automate Your Home Office Tasks?” Working from home is all fun and games until it becomes long term. Sole traders and small business owners who work from a home-based office have more pressure put on them than those employed and working within an office space. Most people think that being your own boss brings with it a lot of freedom. Sadly this is not always the case and in fact, the opposite can be true.
Another common misconception is that a small business owner can sit around all day in their PJs and watch television whilst working. Since the move to working from home due to COVID-19, many corporate employees have realised this is not quite how it works. It is fun sitting around in your pyjamas for a couple of days, but the novelty soon wears off. It isn’t the most appropriate choice of clothing for Zoom calls either!
There are lots of things that people take for granted when being employed that a small business owner has to factor in. All of the administrative tasks that just used to happen behind the scenes – well a small business owner is responsible for these themselves. Here are some of our top tips on how to automate your home office tasks.
Automate Your Home Office Tasks with a digital assistant
There are lots of virtual assistants out there who you can bring into your business to carry out some of the general administrative tasks, however they do come at a cost. As a small business owner, it is important to keep costs and overheads as low as possible so that you can make a profit. That is why a virtual office is a great stepping stone between a home office and a bricks-and-mortar office.
Digital assistants such as the Amazon Alexa can help to organise your day, carrying out some of the menial tasks to give you more time to work in your business. They can be used to schedule your diary, conference calls, organising your to-do lists and much more. It is worth keeping an eye on the latest releases that the Alexa and Google assistants can integrate with too. These can often help free up more of your time.
Automating your accounting
Bookkeeping is something that all new business owners have to teach themselves, and quickly! Keeping track of all those receipts and expenses can be a very time-consuming task. There is a solution to this though – automated accounting. Tools such as Xero and Quickbooks can help you save so much time. They are able to integrate directly with your bank feeds. This means that you will see a real-time overview of what is in your business bank account. Matching invoices with payments is also really easy as this is done for you!
As well as creating and sending invoices really quickly once you have set your standard template up, there is also the functionality to create repeating invoices. So you don’t even have to think about going in and sending the invoices, it is all done for you.
Getting away from your home office
Concentrating on your work can be hard when working from home. Particularly when it comes to the menial tasks that you really have to motivate yourself to carry out. Before you know it, you have spent two hours on general admin rather than focusing on your actual work. Are you struggling to answer business calls with your children screaming in the background? Our virtual office packages include a range of extra services including call answering services. Allowing you to take care of family life, whilst knowing that your important business calls are being handled in a professional manner.
Make the most of a virtual office
As well as automating some of your home office tasks, a virtual office could help you in numerous ways. From call answering, to mail forwarding and help with your emails, choose the package that is right for your business. If you would like any further information on the virtual office packages that we provide, please contact us on 01205 809 222 or email firstname.lastname@example.org.