How Accountants Use Virtual Business Services
If you are a tax professional then you are probably incredibly busy so we will try and keep this blog nice and short for you. Finding a balance is always key when it comes to running a successful business, and we have decided to focus on how accountants can use virtual business services such as phone answering and mail forwarding to achieve more.
1. Rent meeting rooms or a private office for client meetings
Many accountants don’t actually need a full-time office in order to meet with their clients. Virtual office spaces often have meeting rooms available to rent within them, which also provides the latest facilities at a fraction of the cost. There are lots of different options to choose from, including private offices or fully-equipped meeting rooms which are ideal for video conferences. The perfect solution for accountants who need to have a professional space to meet with their clients, only paying for the space needed.
2. Schedule appointments in blocks
If you have decided to rent a virtual office space to hold your meetings, then the most cost-effective solution is to schedule as many appointments after another as possible. You may well receive a slightly discounted rate if you book the virtual office space out for half a day or a full day. Also, if your clients need to quickly drop off documentation or sign something then it is easier to get this done at the same time.
3. Use a virtual assistant for your calendar
Managing your own diary can be incredibly time-consuming, leaving you with fewer hours in the day to focus on important areas of the business. A virtual assistant could be a real asset to your business as they can take care of some of the menial tasks for you, including the back-and-forth communication with your clients. They can also schedule your meetings for you, leaving you with more time to get your work done.
4. Hire a virtual receptionist
If you are answering the phone for your business, why not hire a virtual receptionist to do this for you? Even if they aren’t able to directly answer the questions your clients have, they can take a message and arrange a time for you to call your client back. This will reduce the number of interruptions you receive during the day, allowing you to focus on your job. Virtual receptionists are competent, qualified professionals who can take care of answering your phone calls. As a bare minimum, they will be able to answer calls in your company name, but the right provider will provide a bespoke service. Meaning that your clients won’t know they are speaking to a virtual receptionist.
5. Use a virtual business address for mail
A virtual business address makes receiving and sending mail nice and easy. With Venture Offices you can choose a virtual office package that suits your individual requirements. You can then use this address on business cards, emails, website and all of your correspondence. Some accountants even use virtual office addresses in order to set up new satellite offices in various locations. A low cost, effective way to expand into other geographical areas.
Whether you are a start-up accounting firm or have been in business for many years, there are lots of virtual business services available to help you run things more smoothly and efficiently. For more information about the virtual office packages we provide here at Venture Offices, please give us a call on 01205 809222.
